Definitions

Throughout these Terms and conditions, the following definitions apply:

“Festival” means Digital City Festival 2021 on 12-23 April 2021; “Organiser” or “Digital City Festival” means Prolific North, registered company number 08268534; “Partner” means any person, firm or company who has made an application for and who has been granted inclusion in the virtual event; “Delegate” means any individual who has completed the registration form and has been granted access to the event platform. 

The registration form is a legally binding contract and our terms and conditions take priority when referring to Digital City Festival in every case.

 

Programme & Speakers

After the programme of the event is announced, Digital City Festival reserves the right to make changes to the programme, location and/or speakers without prior notice. Such alterations may occasionally be necessary due to circumstances beyond our control and once the changes have been made, we will inform all the delegates / guests. 

Digital City Festival makes every effort to ensure that all information given is true, accurate and complete at the time of writing. We reserve the right to make changes to the programme in circumstances beyond our control.

 

Filming & photography

There will be a professional photographer and video production taking place during the event. Registrants consent to filming and sound recording as members of the audience.

 

Delegate access

We make every effort to ensure that our events are accessible and enjoyable for all our delegates, so if you require any particular assistance, please let us know as soon as possible so that we can make any arrangements.

 

Data protection & privacy

You can view our data protection and privacy policy here.

 

DIGITAL CITY FESTIVAL PARTNERS

 

1. Application for services

(i) Until the completed booking form has been received and accepted by the Organiser, the Organiser has the right without giving notice to the Partner to reallocate the space or session to another partner and the booking will be null and void.  

(ii)Acceptance of a booking form by the Organiser leads to a contract between the Organiser and the Partner to which these terms & conditions apply.

 

2. Allocation of space and timings

The preference of the location of virtual booths and timings of sessions will be given in order of bookings, the first booking having first choice and so on. Every effort shall be made to allocate to the Partner the space that has been ordered. However, to facilitate an effective layout of the Festival and if the Organiser believes it to be in the best interest of the Festival, the Organiser has the right to make a space and timings reallocation at any time.

 

3. Cancellation/Reduction of services

A Partner shall not be at liberty to cancel or withdraw his application for services once it has been confirmed by the Organisers. Such confirmation will only be effective upon receipt of a completed booking form. If any Partner shall fail to pay any sum due to the Organisers or shall contravene or fail to observe any of the requirements of these rules and regulations, the Organisers reserve the right to revoke his allotment of services and to exclude the Partner, his agents and property, at his expense from the event platform or premises and to re-allocate the services. Such action by the Organisers shall not prejudice any other remedy they shall have against the Partner nor reduce the amount paid or owing by him, the Partner, to the Organisers.

 

4. Charges

The Contractual price includes specific services as per the agreement.

The Contractual price does not include: Connections for additional electrics required, additional internet packages, loading and handling of equipment and staff, telephones, additional furniture, flowers or the provision of anything else not expressly mentioned.

 

5. Payments

Upon receipt of the booking form the charges will be invoiced in full and payment must be received within 28 days of the invoice or before the event, whichever is sooner.

In the case of non-payment of any sum payable by the Partner to the Organisers or of the breach or non-observance by the Partner of any terms or conditions of the Contract, the Organisers shall be entitled to  remove and exclude the Partner without prejudice to the right of the Organisers to recover any monies due under this Contract or under any claim for damages by the Organisers.

 

6. Bankruptcy etc.

In the event of any Partner ceasing to carry on business or committing any act of bankruptcy, or of a Company going into liquidation, the Organisers shall be entitled to determine the contract forthwith, and all the monies paid by the Partner under such contract shall be forfeited.

 

7. Promotions and presentations 

The Organiser shall organise and promote the Festival in such manner as it considers appropriate and reserves the right at any time to amend or vary the manner or methods of such organisation and promotion. The Partner acknowledges that the Organiser shall not be held responsible for the failure of all or any other contracted partners to attend the Festival or the failure of any number of attendees to attend the Festival for any reason beyond the reasonable control of the Organiser. The name of any Partner which may appear on any collateral or any statement made by or on behalf of the Organiser that any Partner is booked to attend any Festival event provisionally or otherwise shall not constitute any warranty, representation or undertaking by the Organiser that any such partner shall attend any event or attend any particular location. Any application for services shall not be conditional on the presence or location of any other partner at the same or any other Festival event.

 

8. Postponement or abandonment 

The Organiser at any time, without prior notification, may change the location of the venue, the date, the opening and closing times of the Festival. The Partner shall not have any claim against the Organiser in respect of any loss or damage whatsoever consequent upon the Festival failing to be held for any reason outside the Organiser’s control or the Festival platform being or becoming wholly or partially unavailable for the holding of the Festival for any reason. If by rearranging the platform, venue, the period of the Festival, postponing the Festival or by doing any other reasonable thing the Festival can be held, the contract for services shall be binding save that it shall be deemed to be varied to allow for the necessary change in venue, dates or period of the Festival, platform, location or otherwise.

 

9. Cancellation or default by the partner 

A Partner shall not be at liberty to cancel or withdraw his application once it has been confirmed by the Organisers. Such confirmation will only be effective upon receipt of a completed booking form. If any Partner shall fail to pay any sum due to the Organisers or shall contravene or fail to observe any of the requirements of these rules and regulations, the Organisers reserve the right to revoke his allotment of space and to exclude the Partner, his agents and property and to re-allocate the space. Such action by the Organisers shall not prejudice any other remedy they shall have against the Partner nor reduce the amount paid or owing by him, the Partner, to the Organisers.